How to Backup Gmail Emails? – Gmail Backup Explained!

Gmail Backup tool

Many businesses, as well as individuals, keep information in Gmail email accounts. Losing that data and information can be high-priced. That’s why it’s important to regularly backup Gmail emails to ensure that the data is safe from being lost.

So, in this post, I am considering the manual methods as well as the reliable Gmail backup tool to save Gmail emails along with attachments to PST files in your computer’s local drive or other external drives.

Before discussing the methods, we must be aware of the benefits of backup Gmail emails.

Benefits of Backing up Gmail Emails:

  • After backing up Gmail email in your system, you can use it to restore the entire mailbox data. It is an ideal scheme to secure valuable information from data loss.
  • You can filter mailbox items to remove unwanted emails to keep your email account clean and maintained. It may help to have free space for further emails.
  • You can also copy Gmail emails to a local drive to defend them from a data breach. It is a creative manner to secure your Gmail email as a hard drive is comparatively secure compared to online servers.
  • The best option is when you don’t have an internet connection. You can open your email and other files without the internet. Also, when you receive backup Gmail emails in PST format, you can access all your emails in Outlook.

After knowing all the features and benefits of getting Gmail, now let’s take a look at some of the ways to backup Gmail emails.

Methods to Backup Gmail Emails:

Here, I am describing the first method is called the manual method. The second option is using a professional third-party Gmail backup tool. Now, understand these methods one by one.

  1. Manual method: Google Takeout to export Google (Gmail) data

  • Sign in to your Gmail account and click on the Profile
  • Click on the option Manage Your Google Account to open the Gmail account page.
  • Now, click on the tab Data & Personalization.
  • Scroll down to find the Download your data option and click on it.
  • Now, the Google Takeout page will appear. You can build an export here.
  • Select the google items that you want to backup and click on the
  • Here, set the delivery method, frequency, file type, and size. After that, click on the Create Export to start copying your account data.
  • After you complete the backup of your Gmail account, you will receive an email according to the method you chose in the above steps. This process can be completed in a few days or weeks.

The above method is sufficient in backup Gmail emails to the local drive of your computer. However, this native approach is inconvenient in some cases.

Drawbacks of this manual method:

Google Takeout caused problems during the export process. Gmail users faced challenges in suitably downloading emails to the local drive as it is a highly time-consuming plan. It does not respond well when downloading archive folders of more than 2GB.

If the manual approach doesn’t work well for you, a quick and efficient third-party software may be a better option to backup Gmail emails for you. Fortunately, I have addressed a fast and reliable Gmail backup tool in this post. It will help you to pick a decent Gmail email backup.

A professional solution to Backup Gmail Emails – Shoviv Gmail Backup tool:

Shoviv Gmail Backup Tool is a comprehensive software that backup Gmail mailbox data in PST format. You can also restore your backed-up Gmail emails and other OST/PST files in Gmail. It provides backup Gmail email in a few easy moves. Its helpful GUI improves the user experience and provides backup in a simple and desired manner.

Salient features of the Shoviv Gmail backup tool are as follows:

  • There is no restriction on adding the mailbox number, as it can create and process multiple jobs for backup and restore.
  • It provides a scheduler feature so, there is no need to remember to backup regularly. You can schedule the Gmail data backup process on a daily, weekly, and monthly basis.
  • To get rid of any interruption in the process, it comes with an incremental backup ability by default to resume the interrupted process.
  • This Gmail backup tool enables the functioning of various threads to increase the speed of the process.
  • Since it backup the Gmail account in PST format, it has a split option to manage the resulting PST in the desired size.
  • It can also restore backup data (PST files) in Gmail, and it efficiently scans OST files to import OST files in the Gmail mailbox.
  • You can exclude unwanted emails by selecting the date range or folder name. Also, users can include only specific items for backing up in the PST file.


In this post, I have defined a manual method as a free plan for backup Gmail emails but, it is not the ideal approach. The mentioned professional Gmail backup tool is advanced software to create backup Gmail emails. It is suitable for all users. The best part with this is that software is available for evaluation which allows processing the first 50 items per folder.


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